Constitution and Bylaws

Prairieland Visiting Animals Association
Constitution and Bylaws

 

ARTICLE I     NAME AND OBJECTIVES

Section I        Name. The name of the Association shall be Prairieland Visiting Animals Association.
 

Section II      Mission. The mission of the Association shall be to promote the human-animal bond by:
                       (a) Promoting the benefits of animal visitation
                       (b) Sponsoring events for evaluating the suitability of potential human/animal visitation teams
                       (c) Supporting the volunteer activities of members through mentoring and education


Section III     Finances.
                       (a) The Association shall not be conducted or operated for profit.
                       (b) No part of any profits or remainder or residue from dues, fees, or donations to the Association                                       shall accrue to the benefit of any member or individual.


ARTICLE II MEMBERSHIP
 

Section I        Eligibility. Open to all persons interested in animal visitation.


Section II       Assessment of Dues. The assessment of dues and the amount of such dues shall be made by a                                          majority vote of Association members present.
 

Section III      Voting Privileges. Voting privileges will be given to all members in good standing age 14 and older.                              Each member in good standing will have one vote.


Section IV      Expulsion of a Member. The Association reserves the right to expel any member who does not uphold                          the standards of the Association or the Bylaws. This will be done by a majority vote of the Association                          members.


Section V       Association or affiliation with recognized pet-therapy or pet-visitation organizations. The Association,                          through a majority vote of members present, may elect to affiliate or otherwise associate itself with                              any recognized pet-therapy or pet-visitation organization that sets appropriate certification or                                        registration standards and offers liability insurance as a benefit. The decision to affiliate or otherwise                          associate itself with any such organization shall be at the sole discretion of the membership and may,                          by majority vote of the members present, be initiated, continued, modified, or revoked at any time.


Section VI      Members as Association representatives. Certification or registration through any of the                                                  organizations described in Section V shall not be a requirement for Association membership.                                          However, any member, certified or not, who chooses to engage in animal visitation with a                                                noncertified animal, shall not do so as a representative of Prairieland Visiting Animals Association.


ARTICLE III   MEETINGS
 

Section I        Annual Association Meeting. The Annual Association Meeting shall be held in the months of October                           or November, at which time officers for the coming year shall be elected by written ballot from among                         those nominated in accordance with Article V. Newly elected officers take office immediately upon the                         conclusion of the election, and each retiring officer shall turn over to his/her successor all properties                           and records relating to the office within thirty days after election.


Section II     Regular/Special Meetings. Regular meetings of the Association shall be held as designated by the                                    majority of those present at the regular meeting. Special meetings shall be held upon call of any                                    member of the Executive Committee.


Section III    Executive Committee Meetings. Meetings of the Association’s Executive Committee shall be for the                                purpose of preparing for regular, business, or special meetings of the Association membership, or for                          such other reasons as the Executive Committee may deem appropriate. All such meetings shall be                                  open to all Association membership.


ARTICLE IV   OFFICERS


Section I       Officers of the Association shall be a Chairperson, Vice-Chairperson, Secretary, and Treasurer. All                                 officers shall be elected to serve one-year terms.
                       (a) Chairperson: The Chairperson shall preside at all meetings of the Association and shall have the                                     duties and powers normally associated with the office. He/she may vote on all questions submitted                               to the Association. He/she may appoint various committees to perform certain duties and cancel                                   such appointments.
                       (b) Vice-Chairperson: The Vice-Chairperson shall, in the absence or disability of the Chairperson,                                         perform the duties of the Chairperson. He/she will work jointly with the Chairperson in                                                   performing the necessary duties required for the operation of the Association.
                       (c) Secretary: He/she shall provide appropriate information to new Association members, notify                                          members of meetings and other Association business, and shall keep a roll of Association members                              and their addresses. The Secretary shall keep a complete record of all meetings of the Association                                  and of any matters which shall be ordered by the Association.
                       (e) Treasurer: The Treasurer shall collect and receive all monies due or belonging to the Association                                  and make receipts and records of all transactions. He/she shall pay all bills and expenses of the                                      Association from its funds, keeping all receipts or other appropriate documentation. The Treasurer                              and Chairperson are the only Association members allowed to sign checks. The Treasurer will                                        balance the checkbook and maintain correspondence with the bank holding the checking account.                                A current Treasurer’s report shall be given at each Association meeting. Upon request the                                                Treasurer’s books shall be open for inspection by all members of the Association.


Section II      Vacancies. Any vacancies in any office during that officer’s term of office shall be filled for the                                       unexpired term by a majority vote of the members of the next Association meeting following the                                   creation of such vacancy.


Section III    Executive Committee. An Executive Committee comprising the Chairperson, Vice-Chairperson,                                      Secretary, and Treasurer, may meet upon call of any officer to conduct Association business.


ARTICLE V  THE FISCAL YEAR, ABSENTEE BALLOTS, ELECTIONS, NOMINATIONS


Section I       The Fiscal Year. The Association’s fiscal year shall begin on the first day of January and end on the 31st                        day of December.


Section II     Absentee Ballots. Absentee voting shall be allowed providing the ballot is submitted to the Secretary in                        writing prior to the meeting when the vote is taken. A ballot may be requested from the Secretary.
 

Section III    Elections. The nominated candidate receiving the greatest number of votes for each office shall be                                declared elected for a one-year term.


Section IV   Nominations. No person may be a candidate in the Association election who has not been nominated.                         Only active members in good standing shall be eligible to be nominated.
                         (a) No later than 60 days before the scheduled date of the annual meeting, the Chairperson shall                                           appoint a nominating committee consisting of three members. The appointment need not take                                       place during a meeting of the Association or Executive Committee. The nominating committee                                       shall name a Chairperson whose duty shall be to convene one or more meetings of the three                                           members. Any member of the Association interested in holding an office may request                                                       consideration by the nominating committee. The Committee shall nominate at least one candidate                                 who will accept the nomination for each office and report its nominations to the Secretary no                                         later than 30 days before the scheduled date of the annual meeting. The Secretary shall notify all                                  members of the nominations no later than 15 days before the scheduled date of the annual                                              meeting.
                        (b) Additional nominations may be made by any member until 30 days before the scheduled date of                                     the annual meeting, provided that the nominee has agreed to serve if elected.


ARTICLE VI   COMMITTEES


Section I     Organization and Dissolution. Committees may be organized and dissolved by a majority vote of the                            members present as deemed necessary for the functioning of the Association.
 

ARTICLE VII   AMENDMENTS


Section I     Procedure. These Constitution and Bylaws may be amended by a simple majority vote of members                               present and voting at any regular meeting or special meeting called for any such purpose. The                                       proposed amendments must be embodied in the call for any such special meeting. Each member shall                         be notified two weeks prior to such meeting.


Section II    History. These Constitution and Bylaws have been amended as follows:


                      Approved: September 6, 1997
                      Amended: March 3, 2007
                      Amended: December 4, 2010
                      Amended: August 11, 2012


ARTICLE VIII  DISSOLUTION


Section I      Procedure. The Association may be dissolved at any time by the written consent of not less than 2/3 of                          all members. After payment of all debts of the Association, its property and assets shall be distributed                          to such charitable organizations as may be designated by the majority of the members.
 

ARTICLE IX   PUBLICATIONS


Section I      Newsletter. The Association may circulate a newsletter which shall be paid for by the Treasury. The                             Chairperson may appoint an editor who shall be responsible for the newsletter’s content.


ARTICLE X     ORDER OF BUSINESS


Section I      Agenda. At meetings of the Association, the Order of Business shall be as follows: Call to Order, Roll                              Call, Guests Welcomed, Minutes of the Last Meeting, Treasurer’s Report, Chairperson’s Report,                                        Committee’s Reports, Unfinished Business, New Business, and Adjournment. For any meeting, this                                Order of Business may be modified as deemed necessary by the Chair or Vice-Chair. Parliamentary                               procedure shall follow Robert’s Rules of Order.
 

We hereby certify that the foregoing Constitution and Bylaws consisting of four pages, including this page,
constitute the Bylaws of Prairieland Visiting Animals Association.

 

Chairperson
Vice-Chairperson
Secretary
Treasurer